AI project intelligence for commercial spaces
Open on the date you promised.
For site owners and the teams who deliver for them: GCs, project managers and architects. One file per site, from site selection to every service call after opening.
Start with one project, grow into the portfolio.
Beta means we are still adding features. What is live works today, our team answers from inside the app, and your data stays yours and can be exported at any time.
Opening still safe. Shift install 3 days.
Shopfitter delayed. Electrical moved forward to keep 12 May.
Animated example · Store 14
Drop a schedule. Get a project.
Inside Hubfolio, AI reads a contractor schedule or a quote and suggests a timeline, a budget and a short list of what you need to decide, like approving a variation or choosing a material. The example below is an animation, not a file upload. To try it with your own files, create a free account.
Budget
248 000 EUR
Opening
12 May
3 to decide
- Approve variation VAR-014 · 4 200 EUR
- Choose floor finish by Friday
- Confirm opening date 12 May
Sample project · Store 14
AI that watches your project
It notices before you have to ask.
Hubfolio keeps checking the schedule, the budget and the documents you upload, and tells you what needs a decision.
Watches dates
Schedule Guardian
Spots a late delivery, or a quote whose programme runs longer than your plan, and shows which dates it pushes. It proposes a new plan. Nothing moves until you click Apply.
Watches money
Budget Guardian
Warns when a budget line passes 85 %, goes over plan or uses up contingency, and when an incoming invoice would take a contract over its award. It proposes moving money from contingency; amounts change only when you Apply.
Reads files
Reads what you already have
Quotes, PDFs and Excel, including timelines and Gantt charts inside a presentation, become suggestions you review, with the page they came from.
Where data is born
A tool for the site, not a reporting burden.
The facts behind every decision are created on site. Hubfolio makes capturing them quicker than a phone call, and every entry lands in the site’s file.
New snag
Hanging rail, bay 3
Loose bracket, rail is sagging
Assigned to GC- Snag · Hanging rail, bay 3
Day one
Keep your habits. Lose the chasing.
Bring the files you already have and invite people with their email address. No one has to learn a new way of working on day one.
Works today
- Upload whole document packages — schedules, drawings, quotes and Excel — as they are
- Import your budget from Excel and keep working in Hubfolio
- Import subcontractor bids from their own PDF or Excel, review before applying
- Forward supplier invoices by email and approve them in the Workspace
- Invite anyone with an email address, with access per role
- Export budgets and lists to Excel, and schedules to PDF, anytime
Coming next
- Import product lists with article numbers and lead times from Excel or PDF
- Reply by email and it lands in the project
Who it is for
Built for the people who answer for the opening date.
Which side are you on?
01
One view of the estate
See every opening, refit and service call across your estate in one view.
- Store 14 · Stockholm
- Office L6 · London
- Salon 03 · Milan
02
Benchmarks from your own projects
Compare cost and time per site against your own earlier projects.
- Your average
- Store 14
- Store 11
03
A file for every site
Each site keeps its own file after opening: service, warranties, documents.
- ✓Service history
- ✓Warranties
- ✓Documents
One project, every team
Everyone on the same project. Each sees their part.
Project and design teams, clients, contractors, suppliers and facility managers work from shared project information. Access follows organisation membership, project assignments and document sharing—not job titles alone. Internal finances are separate from the agreed prices shared with each party.
Select a party to see what it sees.
From the first site you consider
One file per site, for its whole life.
01 · Explore
Exploring a site
Feasibility, budget estimate and a clear go or no-go.
02 · Decide
Site secured
The pre-project becomes a project with one click. Nothing is retyped.
03 · Deliver
Design, tender, build
Timeline, contractors, variations and snags with one shared truth.
04 · Hand over
Opening day
Snags closed, documents linked, warranties started.
05 · Run
Years of service
Work orders, field reports and costs per unit, for as long as you run it.
AI that does site work
AI proposes. You decide.
It reads only the project data you already have access to: schedules, quotes, variations and documents. It suggests; nothing is approved or sent until a person decides.
Guards the opening date
Spots delays across trades and suggests the fix before it costs the client or the contractor.
Compares like for like
Quotes side by side for the GC. Cost and time per site against earlier projects for the owner.
Protects your margin
Variations priced and approved before work starts. Each party sees its own figures, the client sees the agreed price.
Only what you need to decide
One short list each morning of approvals and choices waiting on you, plus local rules, holidays and currency when a project crosses borders.
For multi-site and multi-project owners
Your whole estate, lit up by status.
Every site and project at a glance. After opening, each site becomes a unit with its own file: service, warranties, documents and costs.
48 sites41 on track3 need attention4 opening this quarter
Portfolio
Your brand. Every site. Your own benchmarks.
Your own brand
On every report and Client Hub.
Every site together
All your sites in one portfolio view.
Your own benchmarks
Your own history to benchmark against.
Built for your role
One portfolio. Every team decides faster.
Real estate, finance, operations and IT work from the same facts, so nobody chases updates and nothing gets approved twice.
01 · Expansion and construction
Every opening date in one view.
Every site, opening date and risk in one view, with early warnings when a trade slips.
A warning before a budget line passes plan, with who approved what and when.
02 · Finance
No variation without a price and a name.
Budgets, approved variations and cost per site in every currency, converted at the rate of the day.
Forecast the portfolio, not just the project.
03 · Operations
Day one is not the end of the project.
After opening, each site keeps its service history, warranties and documents in one file.
Know what was built, by whom, and what is still under warranty.
04 · IT and procurement
Approve it once, roll it out everywhere.
Access per role and organisation, sign-in rules, decision history and data you can export.
On the roadmapYour data, in your own tools. Connect Power BI or your data warehouse and report on every site without copying spreadsheets.
One supplier review instead of one per project.
05 · Project and design managers, GCs
Run more projects with the same team.
Tenders side by side, variations priced before work starts, clients follow progress in their Client Hub.
What your client sees across all sites →Clients read progress in their Client Hub instead of asking for weekly reports.
20+
years
Built by people who open sites
Built from 20+ years of delivering openings for international brands.
Hubfolio is the tool we wished we had on every opening.
Built for companies that answer to a board
Every decision has a name and a date.
Every decision has a name and a date
Approval history, document revisions, sign-offs and a project log.
Access follows your permissions
Organisation membership, project assignments and document sharing control access. A job title alone does not grant financial visibility.
Your data stays yours
Kept separate per organisation, exportable anytime, with two-step sign-in.
Internal margins stay private
Clients see agreed prices and shared budgets, not the delivering team’s internal costs or markups. Direct tender prices can be shared without exposing bidders’ internal margins.
Your data does not train AI
Customer data is never used to train external AI models. Benchmarks compare every site with your own history.
Separated in the database
Isolation between organisations is enforced in the database itself, not only hidden in the screens.
Planned Q1 2027Single sign-on with your company’s Microsoft or Google account. On the roadmapPower BI connection.
Data is stored in the EU. Hubfolio itself is not SOC 2 or ISO 27001 certified; our hosting and AI providers are. Subprocessors and AI providers are listed on the Trust page.
Read the Trust page for IT and procurement →Pricing
Free for your projects. Paid for your portfolio.
Free
0 EUR
Two active projects at a time, unlimited archived projects, all core tools.
Enterprise
Talk to us
For portfolios across many markets and organisations.
- –Roles and access per organisation and project
- –Data export anytime
- –A named contact at Hubfolio
- –Onboarding of your first rollout
- –Pilot licence with 300 free AI runs to start
Start with one project. Grow into the portfolio.
Where does your next site stand?
Not sure? Start with “Exploring a site”. It becomes a project with one click later.